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Materials Management Director in Gainesville, TX at Community Hospital Corporation

Date Posted: 6/12/2018

Job Snapshot

Job Description


The Materials Management Director, reporting to the Chief Financial Officer, is responsible for the coordination of the materials management  throughout the hospital with regards to procurement, processing, and distribution of materials and services. This system should meet or exceed the requirements of the hospital and be accomplished at the most favorable cost.

Duties and Responsibilities:
  • Develops policies and procedures in the areas of procurement, inventory control, receiving and storage, distribution, duplicating and mail transport throughout the hospital.
  • Coordinates productive hours, space, equipment and expense as they relate to materials and services contracts.
  • Provides administrative support to the Chief Financial Officer in the form of reports, budgets, supply utilization analysis and capital expenditure management.
  • Reviews, evaluates and approves all purchase orders.
  • Reviews, evaluates and approves all requests for non-stock purchases prior to procurement.
  • Maintains good interdepartmental and intradepartmental relationships by providing the highest level of services, management assistance and open communication.
  • Interfaces directly with all departments in the hospital with regards to materials that have been requested to ascertain specifications and need.
  • Reviews for approval all duplicating requirements of the various departments of the hospital with the highest level of service, management assistance and open communication.
  • Is essential in the involvement of all aspects and functions of the department.
  • Maintains adequate supply levels throughout the hospital, utilizing the PAR level replenishment system.
  • Reviews all PAR level utilization.
  • Develops department staff via ongoing in-service education, on-the-job training, evaluations and open departmental meetings.
  • Negotiates and acts as the contact person for all purchase agreements with the various distributors for materials that may or may not be addressed by a group purchasing organization.
  • Interviews sales representatives and reviews vendor performance data in relation to overall service rendered.
  • Coordinates all activities of the Central Services area with the exception of sterilization procedures.
  • Solicits proposals from various manufacturers and distributors for all supplies and equipment throughout the hospital, with the exception of pharmaceuticals and dietary products. 
Demonstrates Competency in the Following Areas:
  • Coordinates the maintenance of supplies in the hospital in emergency situations and maintains sources of emergency supply items from other health facilities and vendors.
  • Ensures that the Materials Management Department follows established safe practices for receiving hazardous substances.
  • Coordinates market trend studies.
  • Performs all additional tasks as assigned by the CFO or Administration.

Job Requirements

  • Adheres to dress code, appearance is neat and clean.

  • Maintains regulatory requirements, including all state, federal and TDH/CMS regulations.

  • Maintains and ensures patient confidentiality at all times.

  • Reports to work on time and as scheduled.

  • Attends annual review and performs departmental in-services.

  • Works at maintaining a good rapport and a cooperative working relationship with physicians, departments and staff.

  • Represents the organization in a positive and professional manner.

  • Attends committee, CQI and management meetings, as appropriate.

  • Complies with all organizational policies regarding ethical business practices.

  • Communicates the mission, ethics and goals of the hospital, as well as the focus statement of the department.

  • Meets all applicable regulatory requirements, including but not limited to; state, federal and CMS Conditions of Participation requirements.

  • Ensures that departments supervised are clean and provide a safe environment in which employees and patients are protected from physical, chemical and biomed hazards.

  • Responsible for ensuring that departmental equipment is clean and in good working order.

  • Responsible for ensuring that supplies and other inventory needed to provide patient care is available, appropriate to the task, within acceptable dating and unexpired.

Education and Experience:

  • Minimum of a Bachelor's Degree with emphasis on business administration, economics or a related field.

  • Master's degree preferred

  • Experience may be accepted in lieu of a college degree

  • At least five (5) years of experience as Materials Management Director in the healthcare environment.

  • Knowledge of TDH/CMS and state regulations for both acute and skilled nursing facilities.

  • Ability to work with physicians in a collaborative manner.

  • Top level manager preferred, but may consider promotable candidate. 

North Texas Medical Center

1900 Hospital Boulevard

Gainsville, TX 76240


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